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BOGAZICI UNIVERSITY STUDENT DORMITORIES
REGULATIONS |
SECTION ONE
Aim, scope, basis and definitions
Aim
ARTICLE 1 - (1) The purpose of these Regulations is to present the procedures and principles regarding the administration, operation and supervision of all student dormitories of Bogazici University, the conduct of students residing therein and any disciplinary issues that may arise, so as to provide safe, clean and convenient accommodation to students and to promote their social and cultural development.
Scope
ARTICLE 2 - (1) These Regulations cover provisions regarding the administration and operation of dormitories; relevant administrative organs, their duties and supervision; residence in these dormitories; and disciplinary procedures.
Basis
ARTICLE 3 - (1) These Regulations are based on Article 14 and
Article 47 Paragraph 1/a of the Higher Education Law Number 2547 of November
4, 1981.
Definitions
ARTICLE 4 - (1) The terms used in these Regulations indicate the
following:
a) University: Bogazici University
b) Rector: The Rector of Bogazici University
c) Director: The Director of Bogazici University Health, Culture
and Sports Office
d) Dormitories: All the student dormitories of Bogazici University
e) Dorm Administrator: The administrator in charge of a dormitory
f) Director of Dormitories: The Director responsible for all the dormitories
of Bogazici University
g) Dormitories Committee: Bogazici University Student Dormitories
Executive Committee
h) Disciplinary Committee: the committee responsible for dealing with
disciplinary issues in the dormitories
SECTION TWO
Administrative Bodies in Charge of Dormitories
and Their Duties
Administrative bodies
ARTICLE 5 - The administrative bodies in charge of the dormitories
are as follows:
a) Dorm Administrator
b) Director of Dormitories
c) Director of the Health, Culture and Sports Office
d) Dormitories Committee
e) Disciplinary Committee
Dorm Administrator
ARTICLE 6 - (1) The Dorm Administrator is appointed by the Rector, in consultation with the Director of Dormitories.
(2) The duties of a Dorm Administrator are as follows:
a) To implement the decisions of the Dormitories Committee and the Director of Dormitories, and to carry out all correspondence for the dorm he/she is in charge of;
b) To identify the shortcomings and problems in the dormitories so as to improve the residents' studying and living conditions; to carry out various other relevant duties assigned to him;
c) When necessary, to inspect dorm rooms together with the Director of Dormitories and submit a report of the inspection to the Dormitories Committee;
d) To report to the Director of Dormitories any behavior or conduct listed in Article 18 Paragraph 2 of these Regulations and request that the student responsible for such behavior or conduct be issued a warning.
Director of Dormitories
ARTICLE 7 - (1) The Director of Dormitories is appointed by the Rector.
(2) The duties of the Director of Dormitories are:
a) To ensure that the dormitories are operated efficiently, and are kept clean and orderly;
b) To ensure that the rules and principles stipulated by the Dormitories Committee are observed; to implement the decisions of the Dormitories Committee; to carry out the Committee's correspondence; and to inform the Rector on these issues;
c) To supervise dorm administrators and personnel; to resolve problems that are referred to him/her;
d) To take and implement necessary measures to prevent those who are not registered from staying in the dormitories;
e) To inspect and supervise the dormitories and the dorm rooms;
f) To issue a warning in writing to those students displaying the kind of behavior or conduct defined in Article 18 of these Regulations;
g) To carry out other duties stipulated in these Regulations.
Director of the Health, Culture and Sports Office
ARTICLE 8 - (1) The Director of the Health, Culture and Sports Office is appointed in accordance with the general provisions and is accountable to the Rector. The duties of the Director are:
a) To ensure that all the dormitories of Bogazici University are coordinated and operated in accordance with the same procedures and principles;
b) To resolve problems referred to him by the Dorm Administrator;
c) To submit proposals regarding dormitory fees to the Committee and present these proposals to the Bogazici University Executive Committee;
d) To carry out other duties stipulated by these Regulations.
Dormitories Committee
ARTICLE 9 - (1) The Dormitories Committee is composed of faculty members appointed by the Rector in consultation with the University Executive Committee, the Director of the Health, Culture and Sports Office, the Director of Dormitories and two Dorm Administrators. One of the members, who is also a faculty member, is elected as President of the Dormitories Committee. Term of duty of Committee members is two years; at the end of two years, a Committee member may be reappointed by the same procedure. The Dormitories Committee meets in accordance with a timetable prepared at the beginning of the academic year, when the President of the Committee deems necessary, and upon request by members. The Dormitories Committee meetings require the presence of the majority of members. All decisions are made by majority vote of those present. In case of a tie, the vote of the Dormitories Committee President prevails. The minutes of the Dormitories Committee meetings are submitted to the Rector. Decisions reached in Dormitories Committee meetings must be approved by the Rector.
Duties of the Dormitories Committee
ARTICLE 10 - (1) The duties of the Dormitories Committee are as follows:
a) To determine the principles regarding the general administration and supervision of the dormitories; to improve the students' studying and living conditions in the dorms, and to set the rules and principles to be followed for this purpose;
b) To determine the requirements for admission to the dormitories and the principles to be followed in accepting or rejecting the applications;
c) To make decisions on disciplinary issues; to review requests, suggestions and objections regarding the administration of the dorms;
d) To carry out other duties stipulated in these Regulations.
Disciplinary Committee
ARTICLE 11 - (1) The Disciplinary Committee comprises of three members, who are also members of and elected by the Dormitories Committee. It is chaired by one of the members, who is also a faculty member.
Duties of the Disciplinary Committee
ARTICLE 12 - (1) The duties of the Disciplinary Committee are:
a) To investigate disciplinary violations that warrant the disciplinary penalties defined under Article 17 Paragraph 1/b, c, d of these Regulations;
b) To carry out other duties assigned by the Dormitories Committee.
SECTION THREE
Admission to the Dormitories, Duration of Residence,
and Dormitory Fees
Admission requirements
ARTICLE 13 - (1) The requirements for admission to the dorms are:
a) To be a regular student, exchange student or special student at the University;
b) To submit a properly completed application and the documents required by the Dormitories Committee during the specified application period;
(2) The provisions for staying in the dorms during summer and semester breaks are defined by the Dormitories Committee. Dorm residents as well as students who are not registered in the dorms can stay on the premises during the semester breaks or summer holidays for activities organized by the University such as festivals, sports events, seminars or practical training, if authorized by the Rector.
(3) The Dormitories Committee determines the criteria for admission to the dorms, taking into consideration the number of vacancies, number of applications and relevant Regulations. The Dormitories Committee also prepares a grading scheme and submits it to the Rector for approval. Information provided by students on their application forms is assessed in accordance with these criteria and the total points gained by a student forms the basis for the student's priority for room assignment.
(4) At the end of each academic year, the Dormitories Committee decides whether a student's permanent residence being outside of Istanbul will be one of the criteria for admission to the dorm. If any vacancies remain, those students who do not meet this criterion can apply on the dates specified by the Committee.
Duration of Residence at the Dorms
ARTICLE 14 - (1) Duration of residence at student dorms is 8 semesters for students enrolled in 4-year programs, and 10 semesters for those in 5-year programs. Students of the English Preparatory Program of the School of Foreign Languages may reside in the dorms for an additional 2 semesters. Duration of residence for graduate students is determined by the Dormitories Committee. Those whose period of study at the University ends must leave the dorm within a week and submit the relevant forms to the Dorm Administrator. When necessary, the Committee may extend a student's period of residence in the dorm.
Dormitory fees
ARTICLE 15 - (1) Dormitory fees and the payment plan are determined by the Dormitories Committee at the end of each academic year and become final upon approval by the Rector.
(2) Dorm fees should be paid before the 20th of each month from October to May.
(3) A late fee is charged for any delays in payment.
(4) A student who takes residence later than the beginning of the month is charged only for the number of days he/she has stayed in the dorm that particular month.
(5) A student who leaves the dorm before the end of the month he/she has paid for is charged only for the days he/she has been in residence, and is reimbursed the rest of that month's payment.
(6) Students are charged for any damage they give to the furnishings and fixtures and the equipment in the dorm. The fee is calculated on basis of the current cost of the damaged item/s.
SECTION FOUR
Principles Regarding Disciplinary Procedures
Disciplinary action
ARTICLE 16 - (1) The room or dormitory of the student under disciplinary investigation may be changed by the Disciplinary Committee.
(2) In accordance with these Regulations and the Student Disciplinary Regulations of the Higher Education Council published in the Official Gazette number 18934 of January 13, 1985, disciplinary penalties are entered in the student's file kept by the Director of Dormitories.
Disciplinary penalties
ARTICLE 17 - (1) The disciplinary penalties that may be given to students residing in the dormitories are:
a) Warning
b) Reprimand
c) Suspension
d) Expulsion
Warning
ARTICLE 18 - (1) A warning penalty is notifying the student in writing that he/she should be more careful in his behavior on the premises.
(2) The following behavior or conduct warrants a warning:
a) Using profanity or offending language on the premises; insulting or humiliating dorm administrators, fellow students or other persons, verbally or in writing;
b) Receiving visitors in violation of the rules specified by the Dormitories Committee;
c) Making noise and disturbing others by speaking very loudly or using audio or visual equipment at high volume in dorm rooms, canteens, study halls or corridors;
d) Changing the place of dorm furniture or equipment without permission;
e) Wearing pajamas, nightgowns or similar attire outside the dorm rooms;
f) Failing to keep dorm rooms, areas of common use or furniture clean, tidy and orderly;
g) To change the organization of existing fixtures and fittings by additional items such as shelves, major appliances, furniture, curtains, etc.;
h) Keeping perishable items in dorm rooms;
i) Changing one's room or allowing another student to stay in the room without permission;
j) Failing to inform the dorm administration of any change in permanent residence address within 15 days;
k) Smoking cigarettes or using any tobacco products on the premises.
Reprimand
ARTICLE 19 - (1) A reprimand means informing the student in writing that his conduct on the premises has been found improper.
(2) The following behavior or conduct warrants a reprimand:
a) Allowing University students who are not registered in the dormitory to stay on the premises;
b) Using heaters, lighting or similar equipment in places other than where allowed by the administration;
c) Damaging the dormitory building, fixtures and fittings, equipment and/or communications systems, or using them for purposes other than those for which they are intended;
d) Providing misleading information to the dorm administration; engaging in behavior that may mislead the dorm administration;
e) Engaging in or allowing games of chance or games involving monetary gain or loss that are forbidden by relevant Regulations;
f) Using or possessing alcoholic drinks on the premises; disturbing residents while under the influence of alcohol;
g) Refusing to receive or comply with written summons from dorm administrators;
h) Posting notices at places other than those allowed by the dorm administration; removing, tearing up, writing on or changing notices put up by or with the approval of the dorm administration;
i) Displaying for the second time behavior or conduct that warrants a warning, as defined in Article 18 of these Regulations.
Suspension
ARTICLE 20 - (1) A suspension penalty requires that the student be informed in writing that he/she has been suspended for a period of one week to 3 months.
(2) The following behavior or conduct warrants suspension from the dormitory:
a) Threatening or harassing verbally or in writing the Dorm Administrator, other students, or other persons on the premises;
b) Allowing persons who are not Bogazici University students to stay in the dormitory;
c) Being suspended from the University;
d) Holding meetings on the premises, without authorization from the Dorm Administration; or attending such meetings;
e) Being absent in excess of the absence limit allowed by the Committee;
f) Displaying, for the second time, behavior or conduct that warrants a reprimand.
(3) Students who are suspended cannot stay in the dormitories of the University for a period determined by the Dormitories Committee.
Expulsion
ARTICLE 21 - (1) The student is notified in writing of his permanent expulsion from the dormitory.
(2) Behavior and conduct that warrant expulsion are:
a) Theft;
b) Using, carrying, possessing or selling drugs;
c) Carrying or keeping weapons or items defined as "weapon" by the relevant Regulations;
d) Being found guilty of any defamatory offense;
e) Being expelled from the University in accordance with the Student Disciplinary Regulations of the Higher Education Council;
f) Acting against good morals, or committing crimes against public decency and good morals;
g) Failing to pay dorm fees for two consecutive months;
h) Providing misleading, false, or missing information on the dorm application form;
i) Using the dorm building or a part of it for purposes other than those for which it is designed, without the authorization of the Dorm Administration; helping others in such activities; and obstructing the work or services of the administration;
j) Assaulting dorm administrators, residents or other persons;
k) Engaging, for the second time, in behavior or conduct warranting suspension.
Administrators and Committees Authorized to Issue Disciplinary Penalties
ARTICLE 22 - (1) The following are authorized to issue disciplinary penalties:
a) A warning can be issued by the Director of Dormitories upon the request of the dorm administrator;
b) Reprimand, suspension, and expulsion penalties can be issued by the Disciplinary Committee, following the Dorm Administrator's request.
(2) Behavior or conduct that constitutes a crime must be reported to law enforcement authorities or the Public Prosecutor.
Student's Right of Defense and Notification of the Penalty Decision
ARTICLE 23 - (1) Authorized administrators or committees identified in Article 22 of these Regulations must receive the student's oral or written defense before any disciplinary penalty can be finalized. The student is allowed no fewer than seven days to submit his/her defense. A student who does not submit his/her defense within the allocated period is assumed to have renounced this right.
(2) Following the receipt of the student's defense or at the end of the period allowed for submission of a defense, the student is notified of the decision in writing. The final decision is also reported in writing to the Rector's Office, the relevant Faculty, School or Graduate Institute, the scholarship office and to the student's family by the Director of Dormitories.
Implementing the Disciplinary Penalties and Objecting to the Penalty
ARTICLE 24 - (1) Warning and reprimand penalties go into effect as of the date they are issued.
(2) The student has the right to appeal to the Disciplinary Committee within seven days of the date of notification, for reconsideration of a warning or a reprimand. The appeal is considered and finalized by the Disciplinary Committee.
(3) The student has the right to appeal to the Rector's Office in writing for reconsideration of the decision concerning suspension or expulsion within seven days following its notification. With the Rector's approval, the case can be reviewed by the University Executive Committee and finalized. The University Executive Committee may decide to approve, cancel or mitigate the penalty. If the student's objection is accepted, the case against the student is dropped. The decisions of the University Executive Committee are final.
(4) The student may resort to an Administrative Court against the penalties defined in these Regulations.
SECTION FIVE
Various Recent Provisions
Absence of Provisions
ARTICLE 25 - (1) Cases for which there are no provisions in these Regulations are resolved in accordance with the provisions of the Student Disciplinary Regulations of the Higher Education Council published in the Official Gazette number 18634 of January 13, 1985.
Defunct Regulations
ARTICLE 26 - (1) Bogazici University Dormitories Regulations published in the Official Gazette number 21708 of September 24, 1993 is no longer in effect.
Entry into Effect
ARTICLE 27 - (1) These Regulations go into effect on the date of publication.
Implementation
ARTICLE 28 - (1) The Rector is in charge of implementing the resolutions of these Regulations.
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Contact
Information
Bogazici University 34342 Bebek, Istanbul Tel: 0212 359 54 00 |